Accounts Payable Specialist
Malloy is seeking a detail-oriented and motivated Accounts Payable Specialist to join our finance team and ensure timely, accurate processing of vendor payments and account maintenance.
Duties and Responsibilities
Saves daily emailed invoices from vendors. Our vendors consist mainly of inventory suppliers: motors, gears, bearings, etc.
Processes drop-ship invoices immediately by receiving PO-Purchase Orders and billing the associated Sales Orders and Work Orders for each invoice.
Uploads digital invoices to the PO they are associated with.
Enters invoices for payment in Malloy’s Accounting system.
Identifies tax, pricing, or freight charge discrepancies.
Posts incoming freight charges to Malloy SOs or WOs.
Adheres to vendor payment terms.
Ensures that payment discounts are used by making timely payments.
Pays vendors via bi-weekly check/ACH runs.
Work with AP vendors by phone and email to settle differences in how much is owed.
Reconciles vendor statements.
Perform other responsibilities as necessary
Skills / Qualifications
Associate’s degree in accounting preferred, not required.
Valid Driver’s License.
Strong problem-solving skills, math skills and attention to detail. • Be willing to learn by asking questions.
Be enthusiastic and willing to take on responsibility.
A team-oriented person with willingness to participate in a team culture.
Well versed with computers and 10-key input skills.
Ability to provide instruction and guidance to new and existing employees as needed.
Great communication skills, time management, and attention to detail.
Employment is contingent upon passing a background check and pre-employment drug and alcohol screening.
Benefits
Job Type: Full-time
Benefits:
401(k)
401(k) matching
Dental insurance
Health insurance
Health savings account
Life insurance
Paid time off
Referral program
Vision insurance
Short & Long Term Disability
Schedule
8:00am - 5:00pm
Monday to Friday